Main Duties: 

Financial Administration: 

• Oversee on-site financial records, including receipts, petty cash, and spending tracking via Excel/banking apps. 

• Assist with the collection and distribution of student pocket money. 

• Maintain communication with the SBC Finance Team. 

Excursion & Off-Site Activity Management:

• Follow Head Office guidelines to prepare for excursions, reconfirm bookings and prepare excursion packs with itineraries, registers, and risk assessments. 

• Distribute and store excursion documents in line with SBC’s Emergency and GDPR Procedures, brief staff on roles, and monitor transport logistics. 
   

Office & Stock Management: 

• Manage the storage, distribution, and return of branding, office and IT stock and support resource purchasing ensuring compliance with guidelines. 

• Oversee the setup and upkeep of the Summer School Office and staff room, ensuring spaces organised, clean and welcoming. 

• Collaborate with Head Office to maintain smooth operation of office IT and phone systems. 

Student Arrival & Departure Administration: 

• Coordinate with Transfer Managers to ensure transfer packs are prepared and distributed, and briefings are attended. 

• Prepare documentation for student arrival and departure days, set up check-in/departure rooms, prepare refreshments, and ensure professional first and last impressions. 

• Assist with end-of-course administration, including questionnaires, reports and certificates 
   

HR and Staff Support: 

• Assist the HR team with onsite staff admin, including arrival packs, uniforms, and ID cards. 

• Coordinate staff meals, socials, and budget planning with Course Leaders and Programme Managers. 

• Provide administrative support across the programme to ensure smooth operations 
  
  

General Managerial Duties: 

Teamwork & Communication

• Collaborate with the Management Team, attending meetings and maintaining open and proactive communication.
• Communicate clearly and professionally with students, staff, parents, agents, site hosts, and external stakeholders.
• Work with SBC Head Office to complete necessary paperwork and share updates.

Student Experience

• Encourage student engagement in the programme, promoting communication, confidence, and social skills.
• Promote a culture of equality, respect, and diversity, ensuring students adhere to the Student Code of Conduct and assisting staff in managing behaviour.
• Encourage student feedback and promptly address concerns or complaints.
• Contribute to hosting arrival and departure days, ensuring a welcoming and professional experience for students and parents
• Support the safe delivery of the programme, covering sessions, attending off-site activities & supporting breaks, meals, and welfare duties where needed.

Safety & Compliance

• Implement Health and Safety procedures, ensuring incidents are reported and risk assessments are followed.
• Keep staff informed of student welfare needs and maintain required welfare records.
• Ensure staff and students understand Emergency and Fire Evacuation procedures.
• Securely manage summer camp data, following GDPR and confidentiality policies.

General

• Attend SBC Management Training prior to arriving at the school to familiarise with all aspects of the programme, roles, and responsibilities
• Assist with Induction Week, preparing the site and inducting staff
• Demonstrate flexibility and assist in emergency situations, whether on duty or not.
• Provide feedback to the Head Office team throughout and at the end of the summer
• Uphold the reputation of Summer Boarding Courses and the host venue

 Safeguarding Duties

• Be committed to the safeguarding and welfare of students in your care
• Complete online safeguarding training and attend on-site safeguarding training during induction week
• To read and understand SBC’s Safeguarding Policy, Staff Handbook, Operations Policy Handbook and Part 1 of Keeping Children Safe in Education (including annexes A & B)
• To be alert to the signs of abuse and neglect, and report any concerns to the DSO immediately (including low level concerns)
• To know what to do if a student tells a member of staff they are being abused, exploited or neglected
• To help students understand how to keep themselves safe and manage risk; earning their trust while maintaining professional boundaries

SBC PERSON SPECIFICATION

All members of staff employed by SBC will be expected to bring certain key qualities to the operation. There must be a professional interest in working with young people and particularly international children. Safety and welfare of the students is of paramount importance at SBC and a practical enforcing of this belief should be a quality exhibited by all staff.

We look for staff who are:

• Approachable & empathic to the needs of students
• Enthusiastic & engaging
• Diplomatic, responsible & motivated
• Flexible within the summer school environment

We expect all SBC staff to be able to communicate effectively with our students, using an appropriate level of language to suit the group. SBC staff must demonstrate patience, empathy and an emotional awareness towards students both individually and in within a group setting. We expect all staff to take control of students and to manage discipline and behavioural issues in a firm, positive and constructive manner.

Founded in 2008, Summer Boarding Courses (SBC) delivers award-winning residential summer programmes that combine academic and social enrichment, bringing students from around the world together through education.

Our programmes take place at leading UK boarding schools and university college campuses, providing students with an inspiring environment to learn, develop confidence and build skills for their future.

To date, over 21,000 students from 155 nationalities have studied with us. SBC has also been ranked Number 1 in the EL Gazette’s British Council inspection league table from 2018 to 2026 and achieved a perfect 15/15 areas of strength in British Council inspections.

Our courses unlock potential and ignite a spark for long-term success.